Structure of the Office of the Premier
- Director-General
- Branch: Macro Policy and Planning
- Branch: Corporate Strategy
- Directorate: Executive Council Secretariat
- Private Secretariat to the Premier
- Directorate: Planning and Programme Management
- Chief Directorate: Internal Audit
- Chief Directorate: Intergrity Management and Forensic Audit
- Office of the Financial Officer
- Special Programmes
1. Director-General
Purpose
To support the premier in discharging the executive authority of the province
Functions
- Drive the macro policy and planning services for the province
- Ensure operational efficiency, corporate compliance and communication
- Provide executive support service to the premier and the executive council
- Render support services t the premier
- Co-ordinate departmental planning and programme management
- Provide internal audit services
- Promote and enhance a culture of integrity and conduct forensic audits
- Manage financial maters of the Office of the Premier
- Co-ordinate 2010 FIFA World Cup Programme
- Co-ordinate and provide programme facilitation support
2. Branch: Macro Policy and Planning
Purpose
To drive the macro policy and planning services for the province
Functions
- Facilitate the province's macro policy analysis
- Provide policy and strategic support to executive structure
2.1 Chief Directorate : Policy Analysis and Research
Purpose
To facilitate the province's macro policy analysisFunctions
- Manage the provincial policy analysis and strategic planning process
- Co-ordinate research and impact analysis on Government and Criminal Justice System: Economy, Investment and Employment
- Manage international relations for the province
2.1.1 Directorate: Macro Planning
Purpose
To manage the provincial policy analysis and strategic planning process.
Function
- Manage the process of developing the PGDS
- Translate the strategic focus areas of the PGDS into policy programmes and implementation guidelines
- Access and review departmental management plans and assist departments in aligning their plans accordingly
- Consolidate departmental management plans into a provincial management and performance plan
- Co-ordinate integrates provincial planning to PRUDS, poverty alleviation and LED
- Co-ordinate, facilitate and integrate regional development plans and manage linkages with key regional and continental processes
- Co-ordinate the premier's inter governmental forum
2.1.2 Directorate: Research Services
Purpose
To co-ordinate research and impact analysis on Governmence and Criminal Justice System, Social Transformation: Economy, Investment and Employment
Functions
- Conduct descriptive research, surveys and commissioned research
- Co-ordinate the outsourcing of research services
- Establish and maintain partnerships with research institutions
- Develop and mage research, planning and information database
- Co-ordinate knowledge management and promote access to information
- Conduct community research for executive council outreach programme
- Cluster
- Knowledge Management
- Community Outreach
2.1.3 Directorate: International Relations
Purpose
To manage international relations for the province
Functions
- Co-ordinate the implementation of donor funding programmes
- Co-ordinate the implementation of twinning agreements
- Conduct research on potential international partners
- Monitor twinning agreements and donor funding assistance programmes
2.2 Chief Directorate: Cluster Co-ordination
Purpose
To provide policy and strategic support to executive structure
Functions
- Provide strategic advice and support to the Governmence and Criminal Justice System Cluster
- Provide strategic advice and support to the Economy, Investment and Employment Cluster
- Provide strategic advice and support to the Social Transformation Cluster
- Monitor the implementation of policy guidelines in relation to target groups
2.2.1 Directorate: Governance and Criminal Justice System Cluster
2.2.2 Directorate: Economy Investment and Employment Cluster
2.2.3 Directorate: Social Transformation Cluster
2.2.4 Directorate: Monitoring and Evaluation
Purpose
To monitor the implementation of government programmes and evaluate the developmental impact of all programmes
Functions
- Monitor the implementation of governance and criminal justice system cluster of all programmes
- Monitor the implementation of social services cluster programmes and evaluate the developmental impact of all programmes
- Conduct mid-term programmes and project evaluation and impact assessment
2.2.5 Division: System Management
Purpose
Conduct mid term programmes and projects evaluation and impact assessment.
Functions
- Monitor the implementation of the executive council decisions
- Prepare progress and result reports for the executive council, PMC and legislature
- Co-ordination and implementation of IDP Nerve centre
- Co-ordination of planning, Monitoring and Evaluation forum
- Co-ordination of change management.
2.2.6 Directorate: Target Groups
Purpose
To monitor the implementation of policy guidelines in relations to target groups.
Functions
- Ensure gender equality
- Facilitate the integrations of disability in the entire development process
- Promote the rights of children
2.2.6.1 Office of the Status of Women
Purpose
To ensure gender equality
Functions
- Formulate policy and provide advice thereon
- Ensure the integration of gender equality in the department projects
- Ensure gender representivity in departments
- Co-ordinate the provincial programme of action for women
- Compile reports and provide advice on gender related issues.
2.2.6.2 Office on the Status of the Disabled Persons
Purpose
To facilitate the integration of disability in the entire development process
Functions
- Facilitate capacity building of people with disabilities
- Monitor and evaluate the equalisation of opportunities for people with disabilities.
2.2.6.3 Office on the Rights of the Child
Purpose
To promote the rights of children
Functions
- Co-ordinate the provincial programme of action for children
- Ensure the development and implementation of activities in line with the National Programme of Action
- Liaise with relevant stake holders regarding the right of children
- Advise the premier and the Director-General on matters relating to the rights of children
3. Branch: Corporate Strategy
Purpose
To ensure operational efficiency corporate compliance and communication
Functions
- Render strategic human resource services
- Co-ordinate government communication and information services within the provincial government
- Develop and maintain policies on information management and information technology in the provincial government
- Render legal advisory services for the provincial administration
- Render protocol services for the provincial administration
- Manage and co-ordinate protective security within the province
- Monitor and implement transformation imperatives of the public service and coordinate service delivery improvement.
3.1 Chief Directorate: Strategic Human Resources
Purpose
To render strategic human resources services
Functions
- Promote sound labour relations and discipline
- Manage organisational design and job evaluation
- Co-ordinate and monitor transversal PMDS, EHW and transformation across provincial administration
- Co-ordinate transversal human resources development services
- Manage internal resources
- Ensure transversal talent acquisition, management, development and retention.
3.1.1 Directorate: Labour Relations
Purpose
To promote sound labour relations and discipline.
Functions
- Formulate and monitor the implementation of labour relations policies, strategies in the province
- Facilitate collective bargaining for the province
- Ensure maintenance of discipline within the provincial administration
- Render advisory service on labour relations matters to management
- Provide investigation and adjudication services to departments
- Appeals co-ordination.
3.1.2 Directorate: Organisational Design and Job
Purpose
Manage organisational design and job
Functions
- Facilitate monitor and promote the implementation of organisation design and job evaluation policies and regulations across the provincial administration
- Ensure proper organisation and establishment in the provincial administration
- Co-ordinate organisational design and job evaluation projects within the provincial administration
- Facilitate all initiatives relating to the macro organisation of service delivery machinery in the province
- Talent and Human Resource Information Management
3.1.3 Talent and Human Resource Information Management
Purpose
To ensure transversal talent acquisition, management development and retention.
Functions
- Maintain the implementation of the transversal talent management strategy
- Facilitate and monitor the implementation of HR information.
3.1.4 Directorate: Transversal Human Resources Development
Purpose
- To co-ordinate and monitor transversal PMDS, EHW and transformation across provincial administration.
Functions
- Facilitate and monitor the implementation PMDS polices, strategies and regulations
- Promote the implementation of employee health and wellness (EHW) programmes, policies and regulations
- Develop general transversal HR policy frameworks.
3.1.5 Directorate: Transversal Human Resources Services
Purpose
To co-ordinate transversal human resources development services
Functions
- Ensure maintenance, promotion and implementation of HRD policies and regulations within the provincial administration
- Co-ordinate and monitor the implementation of adult basic education and training (ABET) within the provincial administration
- Co-ordinate and monitor the implementation of learnership in the provincial administration
- Ensure the provision of transversal capacity building interventions
- Evaluate the impact of HRD interventions across the provincial administration
- Promote transversal knowledge and implementation of HRD best practices and projects
- Provide advisory services to departments on transversal HRD.
3.1.5.1 Sub-Directorate: Internal Human Resources Services
Purpose
To manage internal human resources.
Functions
- Manage HR business strategy translation
- Ensure talent acquisition, management and development and retention
- Handle administration, events and logistics managements
- Handle HR information management.
Division: Human Resource Business Strategy Translation
Purpose
To manage HR business strategy translation.
Functions
- Formulate and plan HR strategy
- Manage HR policy and best practice research
- Develop HR templates, toolkits, frameworks, policies, norms and standards
- Manage HR monitoring, evaluation and reporting
- Ensure the mainstreaming o special programmes.
Division: Talent Management
Purpose
To ensure talent acquisition, management, development and retention
Functions
- Handle recruitment and selection
- Manage orientation and induction
- Facilitate and manage the PMDS
- Manage training and development
- Handle employee relations and career management
- Facilitate staff retention strategies.
Division: Human Resource Administration, Events and Logistics Management
Purpose
To handle administration, events and logistics management.
Functions
- Administer appointment, transfers, secondments and terminations
- Administer the payroll
- Handle benefits, allowances and conditions of service
- Administer leave matters
- Manage staff record keeping.
Division: Information Management
Purpose
To handle HR information management.
Functions
- Manage human resources information
- Manage human resource information systems
- Provide human resource management information.
3.2 Chief Directorate Government Communication And Information Services
Purpose
To co-ordinate government communication and information services within the provincial government.
Functions
- Render departmental and marketing services
- Render media, departmental liaison and information services
- Co-ordinate outreach services for the premier and the executive council.
3.2.1 Directorate: Corporate Communication Services
Purpose
To render departmental and marketing services.
Functions
- Render publication services t provincial departments
- Render photographic and audio visual services
- Manage the corporate identity of the provincial government
- Develop strategies for marketing distribution, event management and public relations
- Handle advertising for campaigns and project communication plans
- Handle bulk buying of media space for advertising.
3.2.2 Directorate: Media, Departmental Liaison and Information Services
Purpose
To render media, departmental liaison and information services.
Functions
- Render media and departmental liaison services.
- Provide information to the public.
3.2.3 Directorate: Community Outreach Services
Purpose
To co-ordinate outreach services for the premier and the executive council.
Functions
- Render regional development services.
- Render community liaison services.
3.3 Office of the PGITO
Purpose
To develop and maintain policies on information management and information technology in the provincial government
Functions
- Align the provincial information management and information technology with the strategic plan/ PGDS
- Develop an information management and information technology enables
- Co-ordinate the functioning of the provincial government
- Represent the province in the National GITO council
- Promote an effective management of information technology as a strategic resource
- Maintain the SITA relationship.
3.4 Chief Directorate: Legal Advisory Services
Purpose
To render legal advisory services for the provincial administration
Functions
- Draft formal and written legal opinions
- Draft memoranda, reports, letters and other documents with a legal hearing
- Co-ordination of litigation pertaining to the provincial legislation
- Draft provincial legislation.
3.4.1 Directorate: Public Services Tranformation and Services Delivery Improvement
Purpose
To monitor and implement transformation imperatives of the public service and co-ordinate service delivery improvement
Functions
- Co-ordinate provincial public service transformation and reform processes
- Provide support to provincial department in the development and implementation of the public service delivery improvement plans
- Integrate departmental service delivery improvement plans and produce provincial service standards and monitor such standards
- Manage the production of the provincial annual citizens report
- Support the revitalization of Batho Pele in departments.
3.4.2 Directorate: Protective Security
Purpose
To manage and co-ordinate protective security within the province
Functions
- Ensure the availability and existence of proper security systems
- Give advice on security system and general security measures in the province
- Ensure security of documentation, personnel, communication, computers and physical assets
- Formulate provincial protective security policies.
3.4.3 Sub-Directorate: Protocol Services
Purpose
To render protocol services for the provincial administration
Functions
- Develop and manage the provincial protocol policy
- Render protocol support to the premier and executive
- Render ceremonial services and state visits matters
- Co-ordinate provincial protocol services.
4. Directorate: Executive Council Secretariat
Purpose
To ensure operational efficiency corporate compliance and communication
Functions
- Perform minute secretarial services
- Co-ordinate the production of executive council documentation
- Make follow-ups on executive council resolutions.
5. Private Secretariat to the Premier
Purpose
To render support services to the premier
Function
- Manage the premier's diary
- Handle correspondence for the premier
- Perform parliamentary obligations of the primer
- Handle logistical matters
- Provide political and economic advisory services to the premier.
6. Directorate: Planning and Programme Management
Purpose
To co-ordinate departmental planning and programme management
Functions
- Formulate and maintain departmental planning processes
- Quantity departmental plans and strategies
- Make inputs to policy making bodies
- Co-ordinate departmental development processes
- Monitor implementation and evaluate programmes.
7. Chief Directorate: Internal Audit
Purpose
To provide internal audit services
Functions
- Conduct internal audit assurance and consulting services
- Conduct performance audits
- Conduct computer audits.
7.1 Directorate: Audit Assurance Services
Purpose
To conduct internal audit assurance and consulting
Functions
- Facilitate risk assessments
- Conduct audits in accordance with operational audit plans
- Provide consulting services to cluster departments
- Ensure effectiveness of internal controls
- Report to audit committee.
- Department of Local Government and Housing
- Department of Culture, Sport and Recreation
- Department of Safety and Security
- Office of the Premier
7.2 Directorate: Performance Audit Services
Purpose
To conduct performance audits
Functions
- Identify possible non- compliance areas
- Identify focus areas to be audited
- Evaluate management measures to promote economy, efficiency and effectiveness
- Formulate audit evidence
- Submit management reports on findings, together with recommendation to heads of departments and audit committee.
7.3 Directorate: Computer Auditing
Purpose
To conduct computer audits
Functions
- Assess IT environment
- Assess IT risks and controls
- Identify focus areas to be audited
- Evaluate effectiveness of IT controls
- Formulate audit evidence
- Submit management reports on findings, together with recommendations.
8. Chief Directorate: Intergrity Management and Forensic Audit
Purpose
To promote and enhance a culture of integrity and conduct forensic.
Functions
- Promote public service ethos remove opportunities for unethical conduct
- Prevent, deter, detect and investigate unethical conduct, fraud and corruption.
8.1 Directorate: Intergrity Management
Purpose
To promote public service ethos and remove opportunities for unethical conduct.
Functions
- Enhance capacity of leadership to manage and promote integrity
- Development of integrity champions
- Develop and implement staff awareness programme
- Develop and implement programmes on ethics, accountability and transparency for managers
- Interface with stakeholders.
8.2 Directorate: Forensic Audit
Purpose
To prevent, deter, detect and investigate unethical conduct, fraud and corruption.
Functions
- Develop early warning systems for detection of areas of vulnerability and improper conduct
- Investigate cases of unethical conduct, fraud and corruption
- Monitor the environment within the employees operate.
9. Office of the Financial Officer
Purpose
To manage financial matters of the premier.
Functions
- Render management accounting services
- Render financial accounting services
- Render supply chain management services
- Render risk management services
- Manage records and render auxiliary services.
9.1 Sub-Directorate: Management Accounting
Purpose
To render management accounting services.
Functions
- Manage the departmental budget
- Manage the collection of revenue and render bookkeeping services.
9.1.1 Division: Budget
9.1.2 Division: Revenue and Bookkeeping
9.2 Sub-Directorate: Financial Accounting
Purpose
To render financial accounting services
Functions
- Render expenditure control services
- Manage and administer departmental salaries.
9.2.1 Division: Expenditure
9.2.2 Salaries
9.3 Sub-Directorate: Supply Chain Management
Purpose
To render supply chain management services.
Functions
- Co-ordinate the rendering of acquisition and demand services
- Render logistics and disposal management services
- Manage transport and assets
9.3.1 Division: Acquisition and Demand
Purpose
To co-ordinate the rendering of acquisition and demand services
Functions
- Determine future and frequency of demand
- Conduct market and needs analysis
- Develop and update sourcing strategy
- Manage bid process
- Render contract management services
9.3.2 Division: Logistics and Disposal Management Services
Purpose
To render logistics and disposal management services
Functions
- Render inventory management services
- Prepare and process payments
- Ensure compliance to norms and standards
- Develop and maintain disposal strategies
9.3.3 Division: Transport and Assets
9.4 Sub-Directorate: Risk Management
Purpose
To render risk management services.
Functions
- Identify and evaluate risks
- Develop fraud and anti-corruption plan
- Investigate corrupt and fraudulent business conducts
- Develop and implement mitigating technique to minimize the impact of potential risks
- Monitor supply chain compliance.
9.5 Sub-Directorate: Records Management and Auxiliary Services
Purpose
To manage records and render auxiliary
Functions
- Manage and safe guard documentary records
- Ensure safe custody of electronic and audio visual records
- Render auxiliary services.
10. Special Programmes
Purpose
Co-ordinate 2010 FIFA World Cup Progrmme and provide special programmes facilitation support.
Functions
- Co-ordinate the 2010 FIFA World Cup programme and provide special programmes facilitation support.
- Co-ordinate and provide special programmes facilitation support.
10.1 Programme: 2010 FIFA World Cup Coordination
Purpose
To co-ordinate the 2010 FIFA world cup programme.
Functions
- Liaise with relevant stakeholders on non technical matters
- Handle protocol matters for the soccer world cup.
10.2 Directorate: Programme Facilitation Unit (PFU)
Purpose
To co-ordinate and provide special programme facilitation support.
Functions
- Co-ordinate the management of government priority projects
- Monitor the implementation of the projects
- Consolidate reporting on priority projects.